MONTHLY CTLS FILINGS IN ONE CLICK
Stop burning days every month reconciling spreadsheets for the Cannabis Tracking and Licensing System. GrowerIQ generates the complete Health Canada CTLS CSV directly from your live seed-to-sale data, with every inventory category populated and every shipment routed correctly.
- Generate the full Health Canada CTLS CSV from a single button click
- All 25 inventory categories reconciled automatically from live data
- Built-in lot-level breakdown export defends every row under audit
| Kg | Value | |
|---|---|---|
| Opening Inventory | 128.40 | $641K |
| Produced | 46.25 | — |
| Shipped – Retailers | -32.10 | — |
| Shipped – Medical | -8.95 | — |
| Destroyed | -3.20 | — |
| Closing Inventory | 130.40 | $651K |
The Challenge
Monthly CTLS reporting shouldn’t eat your compliance team alive.
Every month, Canadian cannabis licensees face the same grind: compile 30 days of inventory movements, plant lifecycle events, shipments, and destructions into Health Canada’s mandated CTLS CSV template. Miss the 15th of the month deadline or submit a single wrong figure and you risk a compliance warning, a rejected upload, or worse, an enforcement letter.
- Three to five days of spreadsheet reconciliation every single month
- Twenty-five inventory categories tracked by hand, each with opening, additions, reductions, closing
- Shipments split manually across analytical testers, researchers, processors, retailers, and medical clients
- Unit conversions from grams to kilograms and plants to dried-equivalent, done in Excel
- Late data entry means re-reconciling the whole month from scratch
- One transposition and the CTLS portal rejects the upload before the deadline
The Solution
How GrowerIQ’s one-click CTLS report solves it
GrowerIQ reads every activity in your seed-to-sale database, aggregates it into Health Canada’s exact column template, calculates closing inventory values, and delivers a submission-ready CSV in seconds.
Select
Open the Health Canada Report card on the QA Exports page and pick the reporting year and month. GrowerIQ already knows your licence details, inventory categories, and unit conversions.
Generate
One click runs the Health Canada stored procedure against your live database. Every inventory category, shipment destination, adjustment, and dollar value populates simultaneously.
Download
The CSV downloads with Health Canada’s required column headers and file naming convention. Upload it straight to the CTLS portal and you are done before the 15th.
Process
How it works
Navigate to QA Exports
Open the Health Canada Report card from QA > Exports. Select your reporting year and month from the dropdowns.
Click Download Report
GrowerIQ executes the Health Canada reporting function against your live inventory, plant, shipment, and destruction data. All 25 inventory categories are reconciled.
Pull the audit breakdown
Download the optional lot-level breakdown CSV with THC and CBD mg/g, weights, and variety for every source lot behind your totals.
Upload to CTLS
The CSV is named with Health Canada’s convention and ready for the Cannabis Tracking and Licensing System portal. No manual edits required.
Features
Core capabilities
Every Health Canada CTLS column populated automatically (approximately 520 cells covering opening, additions, reductions, closing, and valuation across all 25 inventory categories)
All 25 inventory categories reconciled from live seed-to-sale data (seeds, vegetative plants, whole plants, fresh cannabis, dried cannabis, oils, solids, non-solids, concentrates, edibles, extracts, topicals, and every packaged variant)
Automatic unit conversion from grams to kilograms and from plant counts to dried-equivalent kilograms where required by the regulations
Shipments automatically routed across analytical testers, researchers, cultivators and processors, provincial wholesalers, retailers, medical clients, and international exports
Closing inventory valuation calculated per category and injected into the Health Canada CSV value columns
Lot-level breakdown export with THC mg/g, CBD mg/g, mass, count, and variety for every source lot so QA can defend every number under audit
Use Cases
Who benefits from one-click CTLS reporting
Master Growers
Plant lifecycle events, propagations, harvests, and destructions flow automatically into the vegetative and whole plant count columns. No more reconciling grow logs against inventory counts by hand.
Compliance Managers
Deliver submission-ready CTLS filings in minutes instead of days. Spend the month on audit preparation, supplier diligence, and SOP updates, not on spreadsheet reconciliation.
Quality Assurance Persons
The lot-level breakdown CSV provides an independent paper trail for every row in the Health Canada report. Sign off with confidence and retain evidence for inspector visits.
Regulatory Compliance
Built for Canadian regulatory requirements
GrowerIQ’s CTLS report is purpose-built for the Cannabis Act (S.C. 2018, c. 16) monthly reporting obligation under Section 226 of the Cannabis Regulations. Every column, unit, and shipment destination matches Health Canada’s Cannabis Tracking and Licensing System template.
- Matches the exact Health Canada CTLS CSV column headers used by the portal
- Kilograms for dry weight, counts for plants and seeds, dollars for export and closing inventory value
- Shipment destinations aligned with Health Canada categories (analytical, research, cultivators and processors, provincial wholesalers, retailers, medical clients, exports)
- File naming convention auto-applied: {Organization Name} Canada {M}/{YYYY}.csv
- Every download runs a fresh reconciliation against your live database so late data entry is handled automatically
Reference: Health Canada – Cannabis reporting for industry licensees
Ecosystem
Part of the GrowerIQ ecosystem
One-click CTLS reporting draws from every module in the GrowerIQ platform to compile complete, accurate monthly filings for Health Canada:
Cultivation Tracking
Plant lifecycle events (propagation, harvest, destruction) feed the vegetative and whole cannabis plant count columns automatically.
Learn more →Compliance
Activity logs, signatures, and audit trails back every row in the CTLS CSV with evidence ready for Health Canada inspection.
Learn more →Reporting & Data
The same data engine powers CTLS, ODC, B300, and custom reports so your compliance stack runs from one source of truth.
Learn more →Results
Business impact
Saved Every Month
Compliance staff time previously spent on spreadsheet reconciliation, unit conversions, and shipment routing is returned to higher-value work, every month without exception.
Inventory Categories
Every Health Canada CTLS inventory category auto-reconciled from live data: seeds, plants, fresh, dried, oils, solids, concentrates, edibles, extracts, topicals, and every packaged variant.
Portal Rejections
No manual transposition means no CTLS portal rejections. Every cell comes straight from the database so the upload lands cleanly the first time, every time.
FAQ
Frequently asked questions
Does the CSV match Health Canada’s CTLS template exactly?
Yes. GrowerIQ uses the exact column headers Health Canada publishes for the Cannabis Tracking and Licensing System. Every cell the portal expects is populated, with kilograms for dry weight, counts for plants and seeds, and dollars for closing inventory and export values.
How often can I regenerate the CTLS report?
Every click runs a fresh reconciliation against your live database. If a team member logs a late activity on the 14th of the month, just click the button again and the updated CSV reflects it immediately. No manual recalculation required.
What if my lot data changes after I already downloaded a report?
Re-download it. GrowerIQ re-executes the Health Canada reporting stored procedure from scratch on every request, so you always get the current state of the database rather than a cached snapshot.
How does GrowerIQ handle shipment classification?
Shipments are routed automatically into Health Canada’s required categories: analytical testers, researchers, cultivators and processors, provincial wholesalers, retailers, medical clients, and international exports. Classification is based on the destination account type in your CRM, so there is no manual sorting.
Can I audit the numbers before I submit?
Yes. The breakdown CSV gives you every source lot behind the aggregated figures, including THC mg/g, CBD mg/g, material mass, count, and variety. QA teams use it to sign off on every row before the CTLS upload.
Customer Reviews
Trusted by cannabis operators worldwide
Platform
Explore GrowerIQ Modules
One-click CTLS reporting integrates seamlessly with the full GrowerIQ platform. Pull compliance data from cultivation batches, quality workflows, and inventory management, all from the same source of truth.
Cultivation
Software that conforms to your operations
Manufacturing
Produce the best quality products
QMS
Connect your QA team to the rest of your operations
CRM
Track Accounts, Orders, and Shipments in one place
GACP/EU GMP
Capture new markets through high-quality standards
Reporting & Data
Multi-facility and team reporting in one place
See one-click CTLS reporting in action
Ready to stop burning days on monthly Health Canada filings? Let us show you how GrowerIQ generates a submission-ready CTLS CSV in seconds, every month, from your live seed-to-sale data.
