AUDIT-READY CHAIN OF CUSTODY IN ONE CLICK
Stop re-keying custody paperwork every time product leaves the building. GrowerIQ generates a complete chain of custody form from any shipment or entire order, built automatically from the seed-to-sale records you already keep.
- Generate a complete chain of custody form in one click
- Licence numbers and signatures included automatically
- Covers a single shipment or an entire order
The Challenge
Paper chain of custody forms fall apart at handoff
Every wholesale shipment between licensed parties needs a documented custody trail: who held the product, when, and under which licence. Yet the chain of custody form is usually re-keyed from several systems the moment product ships, and the signatures that prove each handoff are the first thing to go missing.
- Chain of custody forms re-keyed by hand from orders, inventory, and licences
- Licence numbers out of date because they live in a separate document
- Signatures missing because they were captured on paper, then lost
- Item lots and batch numbers transcribed with no link back to the source
- No single record covering every shipment in a large order
The Solution
How Chain of Custody solves it
GrowerIQ already logs every inventory transfer as it happens. When you need a chain of custody document, one click compiles the shipment, the licences, the items, and the signatures into a complete, audit-ready record.
Compile From Live Data
Custody data is never assembled by hand. It compiles from the seed-to-sale activity records you already create as inventory moves.
Generate In One Click
From any shipment or order detail page, a single click produces a complete chain of custody document, ready to print or share.
Hand Over With Confidence
Give trading partners and inspectors a document with licence numbers, item lots, and signatures already in place.
Process
How it works
Open a shipment or order
Go to the shipment or order detail page for any wholesale custody transfer.
Click generate CoC
One click compiles the chain of custody form in real time.
Review the document
See shipment details, shipper and consignee licence numbers, every item, and captured signatures.
Print or share
Print for the transport, or share the chain of custody document digitally with the receiving party.
“GrowerIQ is simple to use whilst providing all the tracking, reports and organization of records easily with a few clicks of a button. Their after-sales support has been excellent, which has allowed us to seamlessly integrate and move forward with our GACP certification.”
Tim L., CEO, licensed producer (verified G2 review, 5/5)
Features
Core capabilities
One-click chain of custody generation from any shipment or an entire order
Shipper organization details with licence number included automatically
Customer and consignee details with licence number on every document
Every item shipped listed with full lot and batch tracking
Signatures pulled from the activity log: shipped by and received by
Shipment details captured, including tracking number, dates, and status
Use Cases
Who benefits from Chain of Custody
Wholesale & Distribution
Generate a custody document for any shipment or full order without leaving the fulfilment workflow.
Quality & Compliance
Hand inspectors a complete chain of custody form with attribution and signatures already captured.
Logistics & Shipping
Send product out the door with a transport-ready document that lists every item and its lot.
Compliance
Documented custody, ready for inspection
Regulators and trading partners expect a documented chain of custody for every transfer of cannabis between licensed parties: who held the product, when, and under which licence. GrowerIQ builds that record from data you already capture, so it is complete and consistent every time.
- Every custody transfer logged with user attribution and a timestamp
- Shipper and consignee licence numbers pulled from current records, never retyped
- Signatures captured from the activity log, not chased down after the fact
- One document covers a single shipment or an entire multi-shipment order
Ecosystem
Part of the GrowerIQ ecosystem
Chain of custody works with the wholesale operations stack: orders, invoicing, and shipment fulfilment. For a deeper look at digital documentation, read our electronic batch record guide.
Digital Master Batch Record
Pair custody documents with one-click batch records for full seed-to-sale traceability.
Learn more →Quality Management System
The built-in QMS ties deviations and CAPAs to the shipments they affect.
Learn more →Integrations
Connect orders, invoicing, and shipping to the systems your business already runs.
Learn more →Results
Business impact
One-Click Document
Generate a complete chain of custody form from any shipment or entire order with a single click.
Manual Re-keying
Custody data compiles from live activity records, so nothing is retyped from another system.
Attributed
Every custody transfer is logged, attributed to a user, and timestamped in the audit trail.
GrowerIQ Validated GxP-Compliant by RQC
RQC renewed GrowerIQ’s independent GxP validation in December 2025, confirming compliance with EudraLex Annex 11 and PIC/S. GrowerIQ is designed and controlled to SOC 2 standards alongside EU GMP.
READ THE ANNOUNCEMENTFAQ
Frequently asked questions
What is a chain of custody form?
A chain of custody form is a document that records who has held a product, when, and under what authority as it moves between parties. For cannabis, a chain of custody form typically covers the transfer of product from one licensed party to another, capturing the shipper, the consignee, the items shipped, and the signatures of the people who released and received the goods. GrowerIQ generates this document automatically from your seed-to-sale records.
What does a chain of custody example include?
A complete chain of custody example includes the shipment details (tracking number, dates, and status), the order it belongs to, the shipper organization with its licence number, the customer or consignee with their licence number, every item shipped with lot and batch tracking, and the signatures captured from the activity log for who shipped and who received. GrowerIQ compiles all of this into one chain of custody document.
Can I generate a chain of custody form for an entire order?
Yes. You can generate a chain of custody document for a single shipment or for an entire order. The order-level document covers all shipped and delivered shipments in that order, so a large order that moves in several shipments still produces one consolidated custody record.
How are signatures captured?
Signatures are pulled from the activity log rather than collected on paper. Every inventory transfer is logged and attributed to the user who performed it, so the person who shipped the product and the person who received it are recorded automatically. Those “shipped by” and “received by” signatures appear on the generated chain of custody form.
Is a chain of custody required for cannabis shipments?
In most regulated cannabis markets, transfers of product between licensed parties are expected to be documented so that custody can be traced end to end. The exact requirements vary by jurisdiction, so you should confirm what your regulator expects. Whatever the local rule, keeping a complete and attributable custody record is a widely accepted good practice, and GrowerIQ produces that record from data you already capture.
What is the difference between a chain of custody and a transport manifest?
A transport manifest generally lists what is being moved and where it is going for a given trip. A chain of custody form focuses on accountability: who held the product at each step, when, and under which licence, along with the signatures that prove each handoff. The two overlap, and a single shipment often needs both. GrowerIQ compiles the custody detail automatically, and the AI Form Builder can create custom transport or manifest forms in plain English.
Customer Reviews
Trusted by cannabis operators worldwide
Platform
Explore GrowerIQ Modules
Chain of custody connects to the modules that run your wholesale operation, from order and shipment through batch release.
Manufacturing
Produce the best quality products
QMS
Connect your QA team to the rest of your operations
CRM
Track Accounts, Orders, and Shipments in one place
Batch Release
Release finished product with the checks and records in place
Cultivation
Software that conforms to your operations
Reporting & Data
Multi-facility and team reporting in one place
See Chain of Custody in action
Ready to stop re-keying custody paperwork? Let us show you how GrowerIQ generates a complete chain of custody document with one click.
About GrowerIQ
GrowerIQ is changing the way producers use software - transforming a regulatory requirement into a robust platform to learn, analyze, and improve performance.
To find out more about GrowerIQ and how we can help, fill out the form to the right, start a chat, or contact us.