Australia’s ODC Has Replaced the Cannabis Quarterly Reporting Template: What Permit Holders Need to Know

Has your facility reported on the new ODC template yet?

Australia’s Office of Drug Control has replaced the workbook that every medicinal cannabis permit holder uses for quarterly compliance. If you have not yet filed on the new ODC cannabis reporting template, the change is already live, and it asks for materially more detail than the version it retires.

This bulletin walks through what changed, why it matters to permit holders, and exactly what is new tab by tab, from the four-way supply split on the stock tabs to the annual cultivation block now required in the Q4 report. It closes with the practical steps to take before your next filing and how GrowerIQ generates the new format automatically.

What Happened

The Office of Drug Control (ODC) has replaced its Cannabis Reporting Template, the workbook every Australian medicinal cannabis permit holder uses for quarterly reporting. Version 3.0 of the template and its completion guidance were published in February 2026. The new template applies from the Q1 2026 reporting period, and the first filing on it was the Q1 2026 quarterly report, due close of business on 15 April 2026.

Why It Matters to You

If you hold a Medicinal Cannabis Permit for Cultivation and Production, or for Manufacture, you report quarterly to the ODC under the Narcotic Drugs Act 1967, and this change is yours to absorb. V2.0 (September 2022) had been the required format for over three years. V3.0 asks for materially more detail in four areas:

• Finer supply-pathway disclosure. Domestic supply, once a single column, now splits four ways by the recipient’s licence type.
• A new data point per buyer. You must record what kind of licence each domestic buyer holds before you can file.
• Stricter formatting rules. All weights to two significant figures, numerical values only, and no changes to the template layout.
• Stronger reconciliation. Refinement losses must be itemised rather than absorbed silently, and the Q4 report carries an annual reconciliation.

What’s in the New ODC Cannabis Reporting Template

The headline change runs through every tab. Here is the detail by tab.

Stock tabs (cannabis flower heads)

Two stock tabs, one for cannabis flower heads with THC greater than 1% (high THC) and one for THC equal to or less than 1% (low THC). Both are scoped to cannabis flower heads only, reported as dry weight in kilograms at 10% moisture content (you need not store at 10% moisture, but the reported figures must be the equivalent).

The single V2 domestic supply bucket is now split into four destination columns keyed to the recipient’s licence type:

A per-row Comments column has also been added, and the tabs expanded from 17 to 21 columns.

Resin tab

The resin tab now splits the source side between resin produced from your own cultivation flower heads and resin from other plant parts (for example stems). The same four-way supply split and a Comments column apply on the destination side, expanding the tab from 16 to 21 columns. The resin definition has also been tightened: it covers only starting material purchased or produced via physical separation from flower heads or other plant parts, and does NOT include resin manufactured as an end product from extract.

Manufacturing tab

Inputs are now separated into domestic versus imported starting material. A new supply destination has been added, “supply for use as a reference standard for medical or scientific testing”. Refinement losses must be itemised in the destroyed / loss / reduction column rather than absorbed silently. The guidance gives a worked example: if you have 100kg of crude extract and, after refinement, the resulting extract is 80kg, the missing 20kg must be accounted for in that column (waste is not included here). The tab expanded from 20 to 26 columns.

Crops tabs

The V2 “Plants Exported” column has been removed, a Comments column added, and a Q4-only Annual Cultivation Area block introduced, capturing area sown, area harvested and quantity produced for the reporting year. The guidance ties this block to verifying the scale of operations against permitted maximums and to supporting Australia’s international reporting obligations.

Cross-cutting rules

• Two significant figures. All data in kilograms and grams, reported to two significant figures, numerical values only, no units (kg) and no symbols (less-than).
• File naming. Mandatory format ODC Reporting Q[X] [Year] [Licence ID]-[Site ID], for example ODC Reporting Q1 2022 MC001-S01. Submit a separate report for each permitted site, by email to mcs@health.gov.au.
• Cumulative quarters. Use cumulative monthly data with running totals over the calendar year. Do not make amendments to the template layout.

Key Definitions

• ND Act licence holder: a holder of a licence under the Narcotic Drugs Act 1967, the regime medicinal cannabis cultivation, production and manufacture is authorised under in Australia.
• GMP / Part 3-3 TG Act licence holder: a holder of a manufacturing licence under Part 3-3 of the Therapeutic Goods Act 1989, the good-manufacturing-practice pathway for therapeutic goods.
• Non-ND-Act buyer: a domestic recipient that does not hold an ND Act licence, for example a state or territory licensee or a pharmacist.
• Supply pathway codes (the four-way split): four destination columns by recipient licence type, ND Act for manufacture (J), ND Act for other purposes (K), GMP (L), and non-ND-Act (M).
• Flower heads vs other plant parts: the stock tabs capture cannabis flower heads only; on the resin tab, resin sourced from flower heads is now tracked separately from resin sourced from other plant parts such as stems.

What You Should Do

1. Download and review the V3 template and guidance from the ODC. Read the V3.0 guidance (February 2026, 20 pages) and the V3.0 workbook against how you report today.
2. Classify every domestic buyer’s licence type before your next quarterly filing. Each shipment now routes to one of four supply columns by recipient licence type, so the classification has to exist before you can fill the template.
3. Review how you document refinement losses and corrections. Refinement losses must be itemised in the destroyed / loss / reduction column. Corrections to a prior quarter are made in the following quarter’s report and explained in the comments column.
4. Check your Q4 obligations early. The Q4 report adds the Annual Cultivation Area block (area sown, area harvested, quantity produced) and an annual reconciliation, so confirm you are capturing those figures through the year.

A note on timing and consequence: the ODC guidance states that not submitting reports, submitting them late, or knowingly submitting false or misleading information may be considered a breach of the relevant licence condition and may result in compliance action. The deadlines are fixed: Q1 due 15 April, Q2 due 15 July, Q3 due 15 October, Q4 due 15 January.

How GrowerIQ Handles It

GrowerIQ automatically generates the ODC cannabis reporting template in the new V3 format while maintaining existing workflows for recording activity data, so the way your team records crops, stock, resin and manufacturing does not have to change for the template to come out right.

The four-way supply split is driven by one piece of CRM data. For organisations based in Australia, the Account form gains a licence-type dropdown; classify each domestic buyer once and GrowerIQ routes every shipment to the correct supply column, with unclassified buyers defaulting to the GMP column and flagged with a warning so nothing files silently into the wrong pathway. (The ND Act other purposes column reports as zero today, since shipment records do not distinguish that case.) The two-significant-figures rule is handled with automatic rounding.

Before you file, the Pre-Submission Review generates a submission verdict and suggested comments for the new columns, and a Breakdown audit workbook adds two tabs built for the Q1 2026 template: Endtype Classification (every endtype that held or produced weight during the quarter, with its plant-part designation) and Recipient Audit (every buyer supplied and the ODC supply pathway their kilograms landed under).

For the full tab-by-tab breakdown of what changed and how it maps into the platform, see the GrowerIQ help-centre article: ODC V3 template changes.

Frequently Asked Questions

Sources

1. ODC, “Guidance: Completing the ODC Reporting Template,” V3.0, February 2026, and the companion V3.0 reporting template workbook. Guidance: using the cannabis reporting template and Reporting template for cannabis permit holders. Accessed 2026-06-10.
2. ODC, “Quarterly Reporting obligations for medicinal cannabis.” Quarterly reporting obligations for medicinal cannabis. Accessed 2026-06-10.
3. GrowerIQ Help Centre, “ODC V3 template changes” and related articles (ODC Cannabis Stock, ODC Breakdown Report). ODC V3 template changes. Accessed 2026-06-10.

Last updated: June 2026