GrowerIQ's cannabis ERP includes everything you need to manage your cannabis cultivation and processing business.

Seed-to-Sale Software: ERP Systems for Cannabis


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Sherry Ellen Slitts
Sherry has been active in the biotechnology industry since 2010. She is experienced in developing quality management systems and documentation for regulatory compliance under GMP guidelines. Her background in microbiology, cell biology, and aseptic processing provide a scientific context for cannabis production methods. Sherry has a passion for plant science, especially in the areas of tissue culture and bioactive compound extraction.

Can your seed-to-sale software also function as a cannabis ERP system?

Seed-to-sale software is more commonly utilized by the cannabis industry. However, those systems typically lack all of the capabilities of an ERP system. GrowerIQ seed-to-sale software is designed to address this gap and provide a functional seed-to-sale, ERP, quality management system, and cultivation software all in one.

Enterprise Resource Planning (ERP) software is software that integrates the management of your business in real-time. For the Canadian cannabis industry, more than your average legacy ERP system is needed to keep up with The Cannabis Act and its Regulations though. ERP software is not typically designed for agricultural industries like cannabis where there are complex cultivation systems and legal compliance requirements to abide by.

Seed-to-Sale Cannabis ERP Software

Financial managerial solutions for cannabis need to meet many standard business needs such as:

  • Finance and accounting
  • Human resources
  • Purchasing
  • Inventory management
  • Sales

But for the cannabis industry specifically, an ERP needs to also integrate production and cultivation tracking. With GrowerIQ seed-to-sale software, your ERP is fully integrated with cultivation software. If your sales team needs to know when the next harvest of a strain is, they will be able to easily see that data and batch planning information. When such a high degree of information can be easily and accurately share among employees, all aspects of the business benefit.

With GrowerIQ seed-to-sale software, your ERP is fully integrated with cultivation software.

Health Canada Reporting and Financial Projections

Since GrowerIQ seed-to-sale software empowers companies to maintain a high degree of control over their cultivation schedule and metrics, making accurate financial projections is also easy. Reporting your financial records and production records to Health Canada doesn’t have to be a difficult chore when you have one system that tracks all your activities. Some unlucky cultivators have QA team members solely dedicated to compiling and reporting the thousands of columns of data required by Health Canada. Free up your team for more valuable work when using a seed-to-sale system with integrated ERP.

Cannabis ERP Inventory Management and Purchasing

Batch insights help keep crops on schedule and maintains your inventory of plant material along with growing supplies. With such accuracy, your purchasing team will easily be able to ensure that supplies don’t run out, and refills arrive on time for the next batch. GrowerIQ can retain all of the purchasing records for supplies and your received cannabis material material. If there is an adverse event or deviation that needs to be investigated, your QA team will be able to access that information with ease and get to the root of the issue, along with any corrective actions required, sooner and with more precision.

To use GrowerIQ seed-to-sale software for inventory tracking you can utilize scanners to track plants, adjust your inventory of supplies, and paper records can be uploaded to the GrowerIQ document repository for retention.

Types of inventory tracked by GrowerIQ include:

  • Raw materials, primary packaging materials, and product labels
  • Inventory of all cannabis plants
  • Inventory deductions of plants removed from lots or batches
  • In-process cannabis product and finished product
  • Destroyed cannabis and fresh cannabis sent for diagnostic testing

All your shipping and receiving team needs to do is enter supply information into the software and your purchasing team will be able to see that information. They’ll also be able to see when supplies need to be re-ordered.

GrowerIQ's cannabis ERP features a native QMS system to allow your QA to directly log corrective action investigations.
GrowerIQ's cannabis ERP features a native QMS system to allow your QA to directly log corrective action investigations.

Seed-to-Sale Software for Human Resources and Recordkeeping

Human resources may not seem like a normal seed-to-software feature, and it isn’t, but GrowerIQ is an all-in-one system. Cannabis businesses need to manage employees like any other business. However, Health Canada requires a greater degree of tracking and documentation for cannabis workers. Especially when it comes to training records! With the GrowerIQ document repository, these records can be retained indefinitely without the need for massive filing cabinets. Employee permissions and access can also be controlled to ensure that employees who are not trained on a task are not performing those tasks.

How many records do you need to retain and for how long? Health Canada requires a lot of paperwork for cannabis production and distribution. Paper records can be easily lost or destroyed. With the GrowerIQ document repository, you can significantly reduce your paperwork and operational complexity. Every single activity is digitally logged and timestamped. In general, according to Canadian regulation, you must retain records of various types for a number of years. See the table below for record retention periods (though as regulations frequently change, please get in touch with the GrowerIQ consulting team for the latest opinion):

Example of Record

Record Retention Period

Incoming Raw Material Form 

At least 2 years after the day on which the information was recorded

A Copy of Declaration (section 98 and Export Permit (as generated)

At least 2 years after the day on which the declaration is sent to the Minister

A Copy of Declaration (section 106 and Import Permit (as generated)

At least 2 years after the day on which the declaration is sent to the Minister

Record of Verbal Order

At least 2 years after the day on which the information was recorded

Filling of Order from Client 

At least 2 years after the day on which the information was recorded

A Copy of Written Order

At least 2 years after the day on which the producer obtained them

Notice of Refusal to Fill an Order

At least 2 years from the day on which the notice is sent

Returned Good Form

At least 2 years after the day on which the information was recorded

Filling an Order from Person Other than Client

At least 2 years after the day on which the information was recorded

Notice of Refusal to Fill an Order from Person Other than Client

At least 2 years from the day on which the notice is sent

Record of Client Verification

At least 2 years after the day on which the information was recorded

Communication of Unique Identifier to Client

At least 2 years from the day on which the notice is sent

Client Application Form A- Residence

Client Application Form B- No Residence

Client Application Form C- Delivery to HCP

At least 2 years after the day on which the producer obtained them

Medical Document

At least 2 years after the day on which the producer obtained them

A Copy of Registration Document (as generated)

At least 2 years after the day on which the producer obtained them

Amendment to Registration (as generated)

At least 2 years after the day on which the registration document has been updated

A Copy of Amended Registration Document (as generated)

At least 2 years after the day on which the registration document has been updated

Visual Recordings (as generated)

At least 2 years after the day on which the recordings were made

Visitor Premise Entrance Log

Visitor Room Entrance Log

At least 2 years after the day on which the record of identity was made

Production Records

At least 2 years after the date of the last sale or provision of any portion of the lot or batch of dried marihuana

List of All Brand Names

The period during which it is current and for an additional period of 2 years after the day on which it is replaced by a new version

A Copy of a SOP

The period during which it is current and for an additional period of 2 years after the day on which it is replaced by a new version

Recall Documentation Control (as generated)

The period during which it is current and for an additional period of 2 years after the day on which it is replaced by a new version

QA Qualifications

QA CV

QA Degrees, Diplomas and Training Certificates

QA Reference Letter

The period during which the quality assurance person acts in that capacity and for an additional period of 2 years after the day on which the person ceases to do so

Complaint Form

Complaint Log

Complaint Trending Report

Complaint Trending Report – No Trendable Results

CAPA Log 

CAPA Report

At least 2 years after the day on which the complaint was recorded

Testing Results (as generated)

At least 2 years after the date of the last sale or provision of any portion of the lot or batch, other than a sale or provision for destruction

Recall and Recall Reporting (as generated)

At least 2 years after the day on which the dried marihuana was recalled

Production and Inventory Records 

At least 2 years after the day on which the information was recorded

Destruction  Authorization of Cannabis Waste Record

Cannabis Material Destruction Form

At least 2 years after the day on which the cannabis was destroyed

Production and Inventory Records

At least 2 years after the day on which the information was recorded

Copy of the Letter to Authorities 

At least 2 years from the day on which the notice is sent

Serious Adverse Reaction Case Reports (As generated)

Summary Reports (As generated)

At least 25 years after the day on which they were made


Tracking Cannabis Sales and Distribution

Finally, GrowerIQ seed-to-sale-software truly tracks all the activities, supplies, and people involved with the business, including customers and distributors. Health Canada requires all cannabis material to be tracked meticulously, and with GrowerIQ that isn’t just possible- it is easy!

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Let's discuss your project in order to customize a comprehensive plan for your systems. Planning early for the operations and systems you want to have will help you avoid costly mistakes in the future. Find out more by submitting our contact form or starting a chat to the right.


Cannabis ERP Software

About GrowerIQ

GrowerIQ is a complete cannabis cultivation management platform, designed in partnership with Master Grower, Shlomo Booklin. Ours is the first platform to integrate your facility systems, including sensors, building controls, QMS, and ERP, into a single simplified interface.

The company built insights from Shlomo's 30+ years of agronomist experience right into the platform. GrowerIQ leverages proprietary machine learning technology to improve facility automation and provide cultivators with insights to improve quality and consistency. GrowerIQ is changing the way cultivators use software - transforming a regulatory requirement into a robust platform to learn, analyze, and improve crop performance.

To find out more about GrowerIQ and how we can help, fill out the form to the right, start a chat, or contact us.

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